Understanding Assessment Privacy Levels

Assessment permissions are often used to keep assessments private from teachers until the time the assessments are to be administered. It is important to be aware of the assessment permission types because certain levels of permissions keep teachers from being able to create reviews, view reports, or assign the assessment. This article defines the levels of test permissions for district level administrators.

• Private from All (Assign Only): This status allows both school-level administrators and teachers to assign the assessment, but it keeps the assessment items and answer key hidden from them. School-level administrators and teachers cannot open the assignment or view the assessment until the status has been changed to ‘Public.’ However, school-level administrators and teachers can close the assignment and publish the assessment results to reporting.

• Private from Teachers: This status keeps the assessment hidden from teachers but allows school-level administrators to view and assign the assessment. In this scenario, teachers can view the assignment created in their name, but they cannot manage the assignment or view the assessment. This status is often chosen when the assessment is being administered at the school level. 

• Private from All: This status allows only district-level users to have access to the assessment and create assignments. When the assessment is Private from All, it cannot be viewed, assigned, or managed by school-level administrators or teachers. Typically, districts initially choose this status until they are ready to assign assessments.

• Public: This status allows all users to view and assign the assessment, manage assignments, view items in reports, and create student reviews. It is crucial to change the assessment to this status when teachers are ready to analyze the data and initiate subsequent instruction.